What are Sites and Locations?
Sites and locations is where you can tell KidCheck about your facility setup and build a library of the specific places you want to allow children to be checked in and out of. If your organization is going to track guardian locations, you’ll want to add those to your library as well. These settings help to ensure that KidCheck tracks check-in, check-out, and attendance accurately.
Sites
A site is a single campus or facility that your customer may bring their children to. For example, if you have 3 different facilities spread across a region, you will have 3 different sites. Multiple sites are only available with the Standard and Premium editions of KidCheck.
Locations
A location is a place within a site that guardians can check their kids in and out of such as a classroom, an age group, or other distinguishing group characteristic.
Setting Up Sites
From the main page of the Sites & Locations tab, click on “New Site” to create a new site. Enter in as much information about this site, including main phone number, address and a primary contact person for this site. Make sure you have the correct time zone selected as this affects reporting and auto check-out at midnight.
Assigning a Site Administrator
To select a designated primary contact for a site, the primary contact must have a KidCheck login before you can select them. They can do this for free by creating a parent account at www.kidcheck.com. Once your information is complete, click on ”Save Changes” at the top of the section. You can repeat this for as many sites as you need to create.
Adding Locations within a Site
To create a location within a site, click on the name of the site you want to add a location to. In the locations section at the bottom of the screen, click on “New Site Location” to create a location. Enter in the name, capacity, what you want KidCheck to do when capacity is reached, and specify whether it is a child or guardian location. Do not specify "Location Group" unless you want to cluster classrooms in a load balancing environment. (See next section for details ) It is recommended that when you name a location that you also include the age group and room number in that title to help guests choose the correct classroom for their children. When complete select “Save Changes” at the top.
Location Groups
Location groups are used to enable automatic load balancing between multiple classrooms or locations.
For example if you have multiple classrooms for 2 year olds, KidCheck can look to see which classrooms are full and which ones still have space available. The guardian simply selects "2 Year Olds" from the check in screen and KidCheck prints the actual classroom (e.g. 2 Year Olds Rm 104) on the child's name badge.
To create a Location Group simply select the Location Group button when specifying the location type. KidCheck allows you to also specify balanced loading (both class fill at the same time) or sequential loading (filling one classroom to capacity before switching to the next available classroom). Save Changes.
Next, create your specific locations that are to be part of that group. In the locations listing, you will see your new group on the right hand side. To add locations to that group, simply select and drag them over to the group name, or drag them down to the group, or assign them to a group in the location information screen.
Once your Location Group is completed and populated with Locations, you can set or rearrange a load order by selecting the Location Group name or the "edit" pencil next to the group name and simply dragging the locations into the order you wish KidCheck to load.