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Create a plan Whether your providing care for 30 or 3,000 a successful rollout of any new system starts with a plan. We've designed KidCheck to be as simple as possible for you to get started, we recommend you sit down and plan out a few simple elements in the rollout plan below. 3-4 Weeks out Select a start date and create a communication plan.
Select a date that gives you time to adequately communicate with your parents and staff. We recommend picking a start date that is 4 weeks out. A roll out can be done in a shorter time frame, but rushing the start date can lead to frustration for your parents if it’s not handled well. Make sure you consider the following when picking your start date. - Size of your parent base
- Type of communication typically used with your parents(phone, email, conventional mail, hand out)
- Historical response time from your parent base. (In the past, have they been quick or slow to respond to communication?)
- Frequency of contact (do you see them every day or once a week?)
We recommend picking a start date in the middle of the week so that you have a couple days to work with it and then the weekend to make any adjustments if necessary. Order Hardware - Label printers, labels
- Scanners
- Kiosk stations
- Computers Setup Internet connection Order broadband Internet service if you don't already have it (Minimum 256k connection speed recommended) 2-3 Weeks out - Communicate with your staff and get them comfortable using KidCheck
- Have each of your staff create logins and provide time for them to explore the product.
- Schedule time for each of your staff to go through the online training videos
- Send reminder notifications to parents (Samples can be found HERE)
- Give every household a KidCheck parent’s guide
- Remind them every time they come in to go online and create a login
- Select a small group of parents for the test run week Have your check in stations up and running two to three weeks prior to your launch date. Instruct your staff or volunteers to ask parents if they've set up accounts. If they have not set up an account, ask them to create one right there at the check in station. Make sure to capture their email address and KidCheck will send them an email with a link to go back into their account from home.
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